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9. Follow up
After sending the written offer, follow up with the candidate. Ensure they received it and answer any questions they may have. If they have concerns or need more information, clarify and address them promptly.
10. Negotiate when necessary
If the candidate seeks to negotiate aspects of the job offer, be open to discussion. Listen to their concerns and try to find a resolution that works for both parties. It’s essential to maintain open communication and flexibility during this process.
11. Close the deal
Once all details have been discussed, and both parties are satisfied, it’s time to close the deal. Confirm the candidate’s acceptance of the job offer and schedule the next steps, such as starting date, training, or orientation. Make sure to provide all necessary information to facilitate a smooth transition into the new role.
12. Prepare for rejection
Not every candidate will accept your job offer. Be prepared for rejection and handle it professionally. Thank the candidate for considering the opportunity and offer to keep in touch for future opportunities. It’s crucial to maintain a positive relationship with candidates, even if they decline your offer.
Job offer template
Use this template as a guide when making a job offer to a candidate:
Subject: Job Offer from [Your Company Name]
Dear [Candidate’s Name],
I am pleased to offer you the position of [Job Title] at [Your Company Name]. After careful consideration, we believe that your skills, experience, and qualifications make you an excellent fit for this role.
Compensation:
– Annual Salary: $
– Benefits: [List of benefits]
Start Date: [Date]
Location: [Office Address]
We are excited about the opportunity to work together and believe that you will be a valuable addition to our team. Please review the attached offer letter for more detailed information about the position, benefits, and next steps.
If you have any questions or need further clarification, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address]. We look forward to your response and hope to welcome you to our team soon.
Sincerely,
[Your Name]
[Your Title]
[Your Company Name]
Job offer script
Below is a sample script you can use when making a job offer phone call:
“Hello [Candidate’s Name],
I am calling from [Your Company Name] to offer you the position of [Job Title]. We were impressed with your interview performance and believe that you would be a great addition to our team.
The annual salary for this position is $[Amount], with benefits including [List of benefits]. Our office is located at [Office Address]. Are you interested in accepting this offer?
We think you are the perfect fit for this role and look forward to working with you. Please take some time to consider the offer, and feel free to reach out if you have any questions.
Thank you for your time, and we hope to hear from you soon.
Best regards,
[Your Name]
[Your Title]
[Your Company Name]”
By following these steps, using the template and script provided, you can effectively make a job offer to your preferred candidate. Remember to approach the conversation with enthusiasm, clarity, and professionalism to increase the chances of them accepting the offer. Good luck with your job offer process!
